Expense tracking that stays simple.
Zotrack's expense tracking software helps small businesses and agencies manage employee expenses, receipt tracking, and expense approval workflows—all without per-seat pricing or complex interfaces.
Capture receipts, submit expenses, and approve in seconds—without per-user pricing or cluttered screens.
- Unlimited employees on one flat fee
- Receipts attached to every expense (PDF/JPG/PNG)
- Fast approvals with email notifications
No credit card required • $20/month or $200/year • Built for teams of 1–25
"My Expenses" list with status tracking and quick actions.
Everything you need to control expenses—nothing you don't.
Submit in seconds
Create an expense with date, vendor, category, amount, and currency—then submit for approval.
Receipts included
Attach receipts to every expense so audits and reimbursements are always traceable.
Approvals stay clean
Approvers see who requested it, what it's for, and can approve or reject in one click.
Project & client-ready
Tag expenses to a project or client to understand true profitability (great for agencies).
Multi-currency support
Track expenses in USD, EUR, GBP (and more) without manual conversions.
Audit-friendly history
Every change is logged so you can see what happened and when.
See every expense at a glance.
Stay on top of spending with a simple list view that shows the details that matter.
- Status filters to find Submitted, Approved, or Rejected quickly
- Clear columns for Vendor, Category, Amount, and Date
- Quick actions: view details, edit, and manage submissions
Keep your finance ops lightweight—perfect for small teams and agencies.
Capture the expense once—then you're done.
A clean form that covers what teams actually need: amount, vendor, category, currency, payment method, and an attached receipt.
- Save as Draft or Submit for approval
- Attach receipts (PDF/JPG/PNG) so nothing gets lost
- Optional linking to Client and Project
Vendor: Who did you pay?
Category: Keep reporting consistent.
Receipt upload: Attach proof in one step.
Approvals without the back-and-forth.
Approvers get a clear queue and can decide fast—no messy spreadsheets, no chasing messages.
- One place to review expenses by requester, vendor, category, and amount
- One-click Approve or Reject with full visibility
- Keep control while staying lightweight for small teams
Email notifications included
- Expense request submitted
- Expense approved / Expense rejected
Every expense has its own paper trail.
Open any expense to see the transactional details, attached receipts, and a full history of status changes.
- Receipt links always available in the record
- Status badge shows where it stands at all times
- History log keeps changes transparent and audit-ready
Great for reimbursements, audits, and cleaner finance ops.
How expense tracking works in Zotrack
Create the expense
Add vendor, category, amount, currency, payment method, and optional project/client.
Attach receipt
Upload proof (PDF/JPG/PNG) so it's stored with the expense forever.
Submit for approval
The approver gets notified by email and sees it in their approval queue.
Approve or reject
The requester gets an email update immediately—no chasing required.
Built for small businesses that hate per-seat pricing.
Most tools get more expensive as your team grows. Zotrack stays predictable: one flat fee, unlimited employees, and a UI that doesn't overwhelm your team.
Flat fee: predictable monthly cost
Unlimited employees: no seat counting
Clean UI: faster adoption across the team
Frequently Asked Questions
Do you charge per user?
No. Zotrack is a flat fee with unlimited employees.
Can I attach receipts to expenses?
Yes—attach receipts (PDF/JPG/PNG) to each expense for clean records.
Do you support approvals?
Yes—submit expenses for approval and approve/reject from a dedicated approvals view.
Do you send email notifications?
Yes—emails for submitted, approved, and rejected updates.
Is there a free trial?
Yes—6 months free, and no credit card required.
Related features
Track expenses the easy way—starting today.
Unlimited employees • $20/month or $200/year • No credit card required